Asset Records and Systems Officer

What will you be doing?

In the role of Asset Records and Systems Officer, you will have the opportunity to work on an extremely varied and diverse property portfolio of around 1000 assets. Reporting into to the Asset Records and Systems Manager, you’ll support the maintenance and management of the Councils estates terrier system. This will include the robust recording of records on all council land and buildings including (but not limited to) acquisitions, dedications, disposals, leases, accurate recording of backlog and planned maintenance activities as well as energy performance metrics (including utility costs).

As the custodian of the records, you will provide detailed and robust business intelligence reporting that is essential to the work being carried out in the Estates and Property Strategy Teams and will directly contribute to the effective and efficient management of the operational and investment estates, identifying opportunities where efficiencies could be made. Through the management and maintenance of the estates mapping software, you will enable services to identify need and ensure properties are in the optimal location to best serve the residents of West Northamptonshire.

You will deliver high quality,  professional and technical advice to internal and external clients and stakeholders, and support the Council’s transformation and property rationalisation agenda.

About you

You’ll bring with you experience and expertise to enable the efficient recording and management of the estates data. You will have excellent communication skills with a track record of liaising with internal customers, including colleagues within the Works and Facilities teams to deliver a holistic asset data solution and manage the delivery of a varied caseload of work within the team, often to tight timescales.

You will need to have:

• Have 5 GCSES or equivalent including Maths and English.
• Understanding and application of data and knowledge management within complex corporate systems
• Knowledge and understanding of the dynamics and complexities of public sector and the Local Government environment and its impact on service provision, staff, and relationships with key stakeholders.
• Organisational and time management skills and ability to plan and deliver objectives within an agreed timeframe.
• Ability to use AutoCAD as well as the suite of Microsoft Office programs including Excel, Work and Teams

Our benefits

We offer a wide range of benefits to our employees, these include:

• Generous annual leave entitlement starting at 27 days annual leave per year, 28 days for senior managers (pro rata, depending on how many hours per week you work), plus bank holidays. An additional 5 days, linked to continuous service, and ability to purchase up to 6 weeks additional leave per year.
• Local Government Pension Scheme plus immediate life cover (3 times your annual salary from day one) and ill-health protection.
• Employee discounts with local and national retailers, days out, finance, health and beauty, travel and eating out plus lots more.
• Car Lease scheme
• Employee Assistance Programme - We have an employee support programme run by Health Assured, an independent, external organisation. Health Assured is available for you and your immediate family members, 24 hours a day, 7 days a week, 365 days a year and includes telephone counselling, legal advice, bereavement support and medical information.
• Ongoing training and development opportunities.
• A variety of flexible working options to support your work/life balance, including full or part time, term time, 9-day fortnight, etc. (subject to business needs).
• Our West Ways of Working – We want our workforce to thrive, and we equip our employees with the right technology to support hybrid and collaborative working, on or off site, depending on the role.
• Making a difference - If you want to use your skills and experience with an organisation that are genuinely invested in making a difference, are committed to improving people's lives, and whose success has a direct impact on the wellbeing of your family, friends and people in your local area, then West Northamptonshire Council is the place for you.

The council is in the process of implementing a new pay structure and terms and conditions which will be applicable to this role.  The outcome could result in a future variation to the advertised salary, and this will be discussed at interview.

About us

We’re a new council, following one of the largest shake-ups in local government reform in recent history. As a new authority, we’re embarking on an exciting journey to deliver exceptional services for our residents, customers and communities.  

Our vision at West Northamptonshire Council is ‘to make West Northants a great place to live, work, visit and thrive’. We truly stand by this and work hard every day to make this a reality. Our corporate values, THRIVE, stand for: Trust, High Performance, Respect, Innovate and Empower, they underpin everything we do and how we deliver services. 

At West Northants Council, it’s about our people. People who thrive with ambition, bubble with new ideas, demand better ways of working, caring about every detail, and who never shy away from a challenge. Our culture is a gateway for new experiences. A place to forge new opportunities. To empower you in your career and unite you with like-minded people.

When potential is unlocked, talent thrives.

Choose a career that offers you a true sense of achievement, fills you with pride and challenges you in a positive way, every day.

West Northants Council, where careers thrive.