About the role
An opportunity has arisen to join the Information Governance team at West Northamptonshire Council. We are looking for an enthusiastic individual to work alongside our new Corporate Records Manager as part of a new records management team. The successful candidate will have a passion for change, be methodical in their approach and have attention to detail.
This new and exciting role is an excellent opportunity to expand your knowledge of records management and gain experience in a constantly evolving work environment. As well as bringing your own knowledge and experience to the team, you will benefit from working alongside experienced Information Governance (IG) professionals in Data Protection helping to deliver high quality advice and support to employees of the Council and Freedom of Information to deliver timely and complaint request responses to members of the public.
What will you be doing?
A major part of the role will be supporting the Corporate Records Manager (CRM) deliver efficiency savings from document storage improvements and reductions, promoting electronic document storage and supporting Information Asset Owners (IAO’s). You will be responsible for the day-to-day management of physical records held both on premises and with an external document storage provider, supporting services with file requests, transfers and destruction as well as ensuring invoices are paid on time.
Other main duties include condensing, transferring and consolidating document repositories from building closures, archive management, back scanning, management of document destruction, maintaining the corporate retention schedule and providing retention and destruction advice to employees.
In addition, the role includes providing support when necessary to the wider information governance team to ensure institutional compliance with information legislation, project support for the CRM, setting meetings and agendas, attendee management and minute taking for the IG team and maintenance of the IG service Intranet pages.
You will need a good working knowledge of the requirements of records management and an understanding of lifecycle management. It would also be desirable to have knowledge or experience of the Freedom of Information Act to support the wider IG team respond to requests at peak times.
About you
The Information Governance Team is led by Council's Data Protection Officer (DPO) who has 20 years' experience working and promoting document management and data compliance. IG is part of Legal and Democratic Services within the Corporate Services Directorate.
As DPO I support everyone in the team to be self-motivated at all times and encourage challenge and innovation to drive the team to be more than the sum of their parts.
Our motto is 'Together We Excel' and our mantra is 'Promoting Transparency and Upholding Data Rights'.
Our benefits
We offer a wide range of benefits to our employees, these include:
- Generous annual leave entitlement starting at 27 days annual leave per year, 28 days for senior managers (pro rata, depending on how many hours per week you work), plus bank holidays. An additional 5 days, linked to continuous service, and ability to purchase up to 6 weeks additional leave per year.
- Local Government Pension Scheme plus immediate life cover (3 times your annual salary from day one) and ill-health protection.
- Employee discounts with local and national retailers, days out, finance, health and beauty, travel and eating out plus lots more.
- Cycle to Work scheme
- Car Lease scheme
- Employee Assistance Programme - We have an employee support programme run by Health Assured, an independent, external organisation. Health Assured is available for you and your immediate family members, 24 hours a day, 7 days a week, 365 days a year and includes telephone counselling, legal advice, bereavement support and medical information.
- Ongoing training and development opportunities.
- A variety of flexible working options to support your work/life balance, including full or part time, term time, 9-day fortnight, etc. (subject to business needs).
- Our West Ways of Working – We want our workforce to thrive, and we equip our employees with the right technology to support hybrid and collaborative working, on or off site, depending on the role.
- Making a difference - If you want to use your skills and experience with an organisation that are genuinely invested in making a difference, are committed to improving people's lives, and whose success has a direct impact on the wellbeing of your family, friends and people in your local area, then West Northamptonshire Council is the place for you.
The council is in the process of implementing a new pay structure and terms and conditions which will be applicable to this role. The outcome could result in a future variation to the advertised salary, and this will be discussed at interview.
About us
We’re a new council, following one of the largest shake-ups in local government reform in recent history. As a new authority, we’re embarking on an exciting journey to deliver exceptional services for our residents, customers and communities.
Our vision at West Northamptonshire Council is ‘to make West Northants a great place to live, work, visit and thrive’. We truly stand by this and work hard every day to make this a reality. Our corporate values, THRIVE, stand for: Trust, High Performance, Respect, Innovate and Empower, they underpin everything we do and how we deliver services.
At West Northants Council, it’s about our people. People who thrive with ambition, bubble with new ideas, demand better ways of working, caring about every detail, and who never shy away from a challenge. Our culture is a gateway for new experiences. A place to forge new opportunities. To empower you in your career and unite you with like-minded people.
When potential is unlocked, talent thrives.
Choose a career that offers you a true sense of achievement, fills you with pride and challenges you in a positive way, every day.
West Northants Council, where careers thrive.
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